Administrative Assistant

Location: 
Washington DC
Level/Salary Range: 
TBD
HR Contact: 
Saima Beaulieu
Job Category: 
Exempt
Security Clearance Required: 
Secret
Position Type: 
Full Time
Summary: 

This position will be available on January 2, 2019

Qualifications: 

These positions will primarily serve as floaters backfilling for Administrative Assistants through the PPT Headquarters building in Washington, DC. These positions will also serve as escorts for visitors and assist with heavy workload demands for the various offices. The Administrative Assistant Level Is serve as a clerical expert in processing office actions. The position may be required to evaluate and consolidate information from various sources under short deadlines. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant I maintains confidential information (employee lists, management contact info, etc.).
• Shall acknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII).
• Prepare written communications using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL).
• Assist with travel arrangements using online Travel Manager System (E2), (i.e., airfare, hotel, and rental car) and complete travel vouchers for employee reimbursement.
• Answer incoming calls; manage mail; track memoranda, correspondence and taskers; prepare briefing materials and compile reports; organize, type, collate and file; maintain personnel calendars and appointments; assist with ordering, tracking, and receiving inventory.
• Liaise with building management.
• Track and verify Government employee award/recognition payments.
• Utilize Federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel).
• Operate office equipment.
• Process employees for DS badges and assist with new hire orientation and respond to routine questions on policies and procedures.
• Admit and welcome visitors into facility and maintains visitor log-in files.
• Provide support to other projects or tasks as required.

Education / Experience Required: 

• HS Diploma and one (1) year of experience serving in a similar capacity.
• Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook).
• Demonstrated ability to prioritize and organize simultaneous work flow duties.
• Ability to adapt to changes in procedures and assignments.
• Ability to establish working relationships at all organizational levels.
• Ability to accurately manage taskers and assignments.
• Ability to disseminate information and/or requests to all office personnel and compile responses.

To apply, send your resume to HR@qualitysupport.com. Please include the position title in the subject line.
Quality Support, Inc. is an Equal Opportunity / Affirmative Action employer.
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