Executive Assistant

Location: 
Houston, TX
Level/Salary Range: 
TBD
HR Contact: 
Saima Beaulieu
Job Category: 
Exempt
Security Clearance Required: 
Secret
Position Type: 
Full Time
Summary: 

This position will be available on January 2, 2019.

Qualifications: 

The Executive Assistants will provide dedicated support to the senior level Department of State staff members and be responsible for performing a number of administrative duties, including, but not limited to:
• Shall acknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII).
• Uphold a strict level of confidentiality.
• Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers.
• Prepare internal and external documents.
• Maintain an organized filing system of paper and electronic documents.
• Prepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
• Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).
• Conduct daily business activities representing a high level of professionalism.

Education / Experience Required: 

• Bachelor’s Degree, or Associates Degree and two (2) years of experience; or four (4) years of experience serving in a similar capacity reporting directly to a senior management staff member the equivalent of a Department of State, SES level, Deputy Assistant Secretary.
• Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook).
• Ability to become familiar with PPT-specific programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills, friendly and professional demeanor.
• Demonstrated ability to prioritize and organize simultaneous duties.
• Ability to manage the executive’s daily calendar, provide morning briefing of the day’s activities, provide reminders, and following obtaining a reasonable amount of direct experience in this position begin to anticipate needed items.
• Ability to draft executive level correspondence and possess the aptitude and ability to communicate accordingly.
• Ability to create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes.
• Ability to accurately comprehend instructions, manage taskers and assignments, and independently complete the associated tasks within the timeframes established.
• Ability to personally reflect and convey the professional conduct and stature becoming of the position.
• Ability to recognize, and if necessary, maintain complete confidentiality.
• Self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

To apply, send your resume to HR@qualitysupport.com. Please include the position title in the subject line.
Quality Support, Inc. is an Equal Opportunity / Affirmative Action employer.
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