Executive Assistant

Detroit, MI
Level/Salary Range: 
HR Contact: 
Saima Beaulieu
Job Category: 
Security Clearance Required: 
Position Type: 
Full Time

This position will be available on January 2, 2019.


The Executive Assistants will provide dedicated support to the senior level Department of State staff members and be responsible for performing a number of administrative duties, including, but not limited to:
• Shall acknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII).
• Uphold a strict level of confidentiality.
• Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers.
• Prepare internal and external documents.
• Maintain an organized filing system of paper and electronic documents.
• Prepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
• Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).
• Conduct daily business activities representing a high level of professionalism.

Education / Experience Required: 

• Bachelor’s Degree, or Associates Degree and two (2) years of experience; or four (4) years of experience serving in a similar capacity reporting directly to a senior management staff member the equivalent of a Department of State, SES level, Deputy Assistant Secretary.
• Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook).
• Ability to become familiar with PPT-specific programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills, friendly and professional demeanor.
• Demonstrated ability to prioritize and organize simultaneous duties.
• Ability to manage the executive’s daily calendar, provide morning briefing of the day’s activities, provide reminders, and following obtaining a reasonable amount of direct experience in this position begin to anticipate needed items.
• Ability to draft executive level correspondence and possess the aptitude and ability to communicate accordingly.
• Ability to create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes.
• Ability to accurately comprehend instructions, manage taskers and assignments, and independently complete the associated tasks within the timeframes established.
• Ability to personally reflect and convey the professional conduct and stature becoming of the position.
• Ability to recognize, and if necessary, maintain complete confidentiality.
• Self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

To apply, send your resume to HR@qualitysupport.com. Please include the position title in the subject line.
Quality Support, Inc. is an Equal Opportunity / Affirmative Action employer.
Go to top