Project Analyst

Alexandria, VA
Level/Salary Range: 
HR Contact: 
Saima Beaulieu
Job Category: 
Security Clearance Required: 
Position Type: 
Full Time

Assists the Business Manager with weekly Procas payroll adjudications and preparing monthly contract payroll invoice statements by completing all aspects of contract lifecycle management.


Ability to successfully hand the following responsibilities:

• Duties and responsibilities will overlap the Business Manager and Payroll Specialist to provide increased business continuity across multiple business areas
• Supports payroll and invoicing audits by providing information and answers to auditors
• Maintains financial security by adhering to internal controls
• Review all incoming contract orders, SONs, proposed staffing changes, task orders, and RFPs.
• Produce cost proposal narratives and cost details for all assigned RFPs.
• Review and approve subcontractor timesheets, invoices, and contract granular data.
• Review weekly and monthly report submissions.
• Produce subcontractor SOWs and POs per individual and task order, route for signature and electronic storing.
• Track and manage funding expenditures and communicate funding needs/concerns with customers.
• Produce and submit subcontracts, letters of authorization, and other subcontracting compliance documents to Manager of Business Support for approval.
• Work closely with FSOs to facilitate contract compliance. Review DD254s for subcontractors as needed.
• Participate in weekly calls with strategic partners to ensure coordination of new tasks, new contracts, new subcontracts, and new hires.
• Verify negotiated pay and bill rates ensure proper incentives for top talent while monitoring contract spend and profitability margins.
• Track and manage proper account setup in Procas.
• Draft and submit memos and other correspondence within the assigned timeframe. Written memos are comprehensive, accurate, concise, and conform to all relevant format guidelines, including plain language requirements.
• Articulate HQ priorities in meetings as well as in any briefing materials, talking points and other work products that he or she may be requested to draft or edit.
• Train other Project Analysts and other new personnel regarding all of the above, as assigned.
• Assist with other projects as needed, cross train in the areas of business management, payroll and accounting
• Support other offices/functions as needed including but not limited to the following:
o Prepare, review, and post open job descriptions to all recruiting websites
o Source, review, and vet potential candidates from all recruiting websites
o Prioritize workload through constant communication with the Manager of Business Support
• Review Weekly Hours Report and take actions as needed.

Education / Experience Required: 

• Bachelor’s degree in Business Finance, Payroll, Accounting or similar field
• 3 - 5 years’ experience
• 2+ years’ work experience with a government contractor preferred
• PROCAS accounting, payroll and reporting software experience preferred
• Strong Microsoft Excel skills (pivot tables, VLOOKUP, sumif, etc.)
• Strong organizational skills and time management skills
• Must be analytical and have great attention to detail
• Ability to multi-task, with the ability to adapt to changing workflow
• Self-motivated, able to perform duties with minimal supervision
• Candidate should demonstrate excellent interpersonal skills and deal with other departments and outside parties
• High level of accuracy
• Maintain financial security by following internal controls

To apply, send your resume to Please include the position title in the subject line.
Quality Support, Inc. is an Equal Opportunity / Affirmative Action employer.
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